Introduction

FlexTrades (“Company,” we,” “us,” or “our”) respects individual privacy and is committed to protecting individual privacy.

This policy describes the types of information Company may collect from job applicants and candidates; visitors to our websites, technologies, mobile applications, and online services; and representatives of our business’ partners, clients, and vendors to enable us to perform our services. This policy applies to personal information collected, used, or disclosed through our websites, technologies, mobile applications, and online services provided by Company in connection with any of our recruitment, sales, marketing, advertising, staffing and employment activities. 

Please read this policy carefully regarding how we will treat your information. If you do not agree with our policies and practices, you may choose not to use our website. By accessing or using the Company website, you agree to this Privacy Policy. This policy may change from time to time. Your continued use of this Website after we make changes is deemed an acceptance of any such changes.

Information We Collect About You and How We Collect It

Company collects, stores, and uses personal data to provide our recruiting, employment, and staffing related services to individuals and organizations. We collect personal data about individuals who use our websites, apply for employment or engage with us, or seek placement through us. Company does not knowingly direct its services or obtain, sell, or share information from individuals under the age 16.

Most of the data collected by Company is provided by you directly when you contact us, submit an application, attend an in-person recruiting event, through phone conversations, contact us about our services, or in the course of your employment relationship with Company.

We also collect data about individuals who are employed or engaged by our clients in connection with our provision of outsourcing and consulting services to those clients. This is generally obtained through our interactions with clients, suppliers, and service providers.

When you interact with Company’s website or application, we collect data related to how you interact with that service by, for example, the use of cookies placed on your device.

We have set out further details below on the types of personal data we collect, store, and use and the reasons we use your personal data. Examples of information we may collect includes, but is not limited to:

Contact information, including:

• Name (including surname and maiden names, if applicable)
• Residential address
• E-mail addresses
• Telephone numbers

Personal, identification, and demographic information, including:

• Social Security number
• Passport information
• Drivers’ License information
• National ID Number
• State-Issued Identification information
• Citizenship and Work Authorization status
• Gender
• Marital status
• Veteran or military status
• Date of birth
• Information about your emergency contacts

Recruitment and Candidate Information, including:

• Resume, CV, and Application Materials
  • Education history
  • Employment history
  • Professional qualifications
  • Relevant skills and certifications
  • Interview and assessment notes
  • Citizenship and work authorization information
  • Insurance information
  • Background check and drug testing information
  • Motor vehicle records for certain positions

Certain Sensitive Information

Sensitive Information is data consisting of racial or ethnic origin, health, medical, and disability information.

Analytics Information, Cookies and Similar Data

Information including but not limited to your IP address, login information, browser, operating system and platform, Internet and cellular service provider, location, time zone setting, browser plug-in types and version, the type of cellular phone you use, unique device identifiers, cookies, clear gifs, log file information, and other tracking technologies.

Geolocation Data

 Information that can be used to identify an electronic device’s physical location.

Communications

Information including content of emails, text messages, letters, phone calls, surveys, and comments you send, place, or post to Company or our employees, agents, affiliates, or representatives.

Information Supplied by Others

We may receive personal information about you from third parties. For example, we may receive information from publicly available career sites. Additionally, you may choose to provide us with information processed by a third-party website, such as a job search or social media website. We may receive information from parties providing background and drug screening, identity verification, and work authorization information. We use this information to determine which employment opportunities may be a potential match based on your skills, experience, and/or the requirements of our clients or other third parties. 

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

• To communicate with you: We may use information to respond to your questions, to communicate about this policy or our terms, or to communicate with you regarding any other purpose described in this policy.
• To perform our services: We use information to send job listings or contact you about a placement opportunity, or to identify new candidates or clients.
• For employment purposes: We may use your information for recruitment and hiring, to staff open positions at our company or with clients, to provide payroll and administer benefits, for travel arrangements and performance management, for record-keeping, for safety purposes, to meet legal and compliance obligations, or for other internal purposes.
• For marketing purposes: We may use contact, demographic, and site usage information to communicate about our services and to provide information about Company and its affiliates and subsidiaries. This may be by email, phone, or text. It may also be on social media platforms.
• To improve our services: We may use your information to make our website and services better, and to keep our records updated.
• To protect our Company: We may also use your information to identify fraud, secure our systems, or for other purposes as permitted by law, including to prosecute or defend legal claims.
• For other any other purposes permitted by applicable law.

Disclosure of Your Information

We may disclose or share personal information that we collect from you as provided described in this privacy policy:

• To our subsidiaries and affiliates.
• To contractors, service providers, and other third parties assisting in providing our services and managing our internal business operations, including but not limited to support for recruitment, interviewing, applicant tracking, resume management, infrastructure management, platform management, application services, marketing, data analytics, skill assessments, and drug and background screening to manage requests and questions from you, personalize or enhance transactions, verify, process, store, enforce, investigate and/or collect actual or potential transactions, or assist or respond to our consultants including, but not limited to, auditors and lenders.
• To our clients so that candidates may perform work for them and/or be considered by them for employment and work assignment opportunities.
• To government regulators/investigators, law enforcement authorities, or alleged victims of identity theft (i) if we are required to do so by law or for a legal purpose, (ii) if we believe appropriate in response to a lawful disclosure request, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual unlawful activity.
• To third parties in the event of a merger, acquisition, reorganization, restructuring, assignment, sale of assets, bankruptcy, or insolvency.
• To third parties as necessary to exercise our rights or to assist third parties in defending their rights under applicable laws, including, without limitation, to assert, defend, and enforce our property rights and to respond to legal process.
• To analytics and search engine providers that assist us in the improvement and optimization of our website.
• To any third parties to which you explicitly direct or consent for us to provide information.
• To fulfill the purpose for which you provide it.

Accessing and Correcting Your Information

At any time, you may obtain a summary of your personal information on record with Company. You may also request that we dispose of any or all personal information about you, except for personal information we need to complete transactions or to maintain proper records of previous transactions. You can help us maintain the accuracy of your information by notifying us of any change to your personal information.

We will process your requests and exercise of relevant rights in compliance with applicable privacy and data protection laws and regulations in the jurisdiction in which you reside.

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Company takes care to secure your personal information. We regularly monitor industry standards for securing information and review our physical, technical, and organizational security practices to determine how best to prevent the loss, misuse, alteration, unauthorized access, destruction, or disclosure of your personal information. Any personal data sent to us, either in writing or e-mail, may be insecure in transit and we cannot guarantee its delivery. Passwords are required be kept confidential and not disclosed to a third party.

Changes to Our Privacy Policy

Company may update this Privacy Statement from time to time, so please review this policy frequently. If we make significant changes to our Privacy Statement, we may also notify you by other means prior to the changes taking effect, such as, prominently posting a notice of such changes on our website, providing notice of the change through our online portals, or by contacting you directly.

Contact Information

If you have any questions or concerns about this Privacy Policy, or how we handle your personal information, please contact us via email at: _____________________________. Company welcomes comments and suggestions concerning this Privacy Policy. We are committed to respecting your pr Company pivacy and protecting your personal information.

Your Acceptance of The Terms of this Privacy Policy

By using Company’s website, you signify your agreement to this Privacy Policy. Company reserves the right to change this Privacy Policy at any time in its sole discretion.